How to Hire Remote Workers

Hiring foreign talent is now a strategic advantage for your business. Here's a breakdown of how to hire remote workers, including legal, HR tools, onboarding, and training considerations.
September 11, 2023
How to Hire Remote Workers

Hiring foreign talent is no longer a distant possibility, but a strategic advantage. Below, we’ll delve into the process of how to hire remote workers, exploring topics like legal considerations, HR tools, and effective onboarding and training practices.

Understanding this space will help put your business in a prime spot to leverage the beckoning global workforce to full effect.

Trends in Global Hiring

Every savvy business owner knows that the ability to acquire top talent is the key to sustained success.

By understanding the current dynamics at play, you’ll be able to create an effective strategy to acquire and manage talent on a global scale.

Global Over Local Talent Acquisition

Companies should expand their horizons by embracing the diversity and adaptability of the global workforce.

Remote work's rising popularity enables companies to tap into specialized skills worldwide, and expand the available talent pool. Often overlooked countries, like India, Indonesia, and South Africa, will experience a talent surplus which businesses should take advantage of.

Flexibility Towards Qualifications

In some emerging markets, education levels rise, but traditional field experience may lag, requiring a shift toward softer skills. Consequently, companies should adapt to prioritize problem-solving, critical thinking, and emotional intelligence, looking beyond just academic and job experience.

Emphasis on Upskilling and Reskilling

Upskilling and reskilling will help keep businesses agile and prepared. To stay competitive and future-ready, companies should invest in employee development.

Push for Diversity and Inclusion

Diversity and inclusion remain a top priority, with many companies embracing varied backgrounds, cultures, genders, ages, beliefs, and experiences to enrich their teams and perspectives.

Focus on Workforce Planning

Strategic adaptation requires a shift in workforce planning with the use of AI, predictive analytics, and data-driven hiring. Companies must identify roles, skill sets, and market trends effectively to determine their true needs and plan for growth.

Investment in Recruitment Technology

Companies must invest in recruitment technology, with ATS and AI-powered chatbots streamlining hiring processes. Technology enhances efficiency, enabling more efficient candidate screening and streamlined application processes.

Amplified Employer Brand

Strong branding can help in attracting and retaining global employees as part of its value proposition. A strong employer brand helps candidates envision their role in the organization and helps with employee buy-in regarding the company culture.

Partnerships with Global Employment Platform Providers

Companies of all sizes should partner with global employment platforms to expand internationally. These partnerships offer legal and tax compliance solutions, saving time and costs while facilitating international hiring.

Can US Companies Hire Remote Foreign Workers From Another Country?

US companies can legally hire remote foreign workers as contractors/freelancers, offering them an employment-like experience with benefits like paid time off and health insurance through online options. While some EoR companies offer this as an additional service, there are also more specialist providers, like Horizon.

This approach allows employers to tap into a global talent pool, gain diverse perspectives, work across different time zones, and often pay lower salaries due to cost-of-living differences.

Hiring foreign workers on a permanent basis is more complex. Usually, it requires the business to have a legal entity in the worker’s country of residence. That’s why businesses offer to partner with specialized agencies that know all the ins and outs of how to hire remote foreign workers.

Or, if the employee is to live and work in the U.S., you have to navigate the immigration system. There are various visa categories for foreign workers, such as H-1B for specialized roles and L-1 for intracompany transfers.

Legal, Compliance, and Tax Considerations of Hiring Remote Workers from Overseas

Hiring remote employees as contractors removes many of the complexities of hiring foreign employees from a business’s shoulders. As they are considered self-employed, freelancers must typically report and pay taxes independently in their home country.

However, US-based employers must still comply with certain tax obligations, like filing a Form W-9 and declaring these payments correctly. Not to mention file for the applicable tax deductions.

In contrast, when hiring remote workers from overseas on a permanent basis, US companies must comply with local labor laws in the employee's country of residence, including employment contracts, working hours, and minimum wage regulations.

Tax considerations involve adhering to international tax treaties, withholding taxes, and ensuring proper reporting and documentation.

What’s an Employer of Record?

An employer of record (EoR) is a professional service provider that acts as an intermediary between businesses and their foreign employees. Employer of record companies handles the legal and administrative responsibilities of employing international workers, such as payroll, compliance, and tax matters.

Partnering with an employer of record streamlines the complex process of hiring foreign employees. In a way, an EoR assumes the role of the employer on your behalf, so you can sidestep the expense and intricacies of setting up a foreign entity.

Types of Global HR Tools to Hire Remote Workers from Abroad

The good news is that today, there are many tools and services to simplify the process of hiring remote workers. Some of the top platforms also offer a variety of solutions for HR, EoR, payroll, contractor/freelancer, full-time employees, and even immigration services, at a range of price points.

Below is a breakdown of some of the best employer of record and other services today:

Tool Price/Fees Main benefit Pros Cons How to Apply Requirements
Deel Various discreet and custom packages
Free (HR) - $599+/month (EoR)
- Streamlined onboarding - Offers compliance in 150+ countries
- Immigration services
- Localized benefits
- Background checks
- Large variety of services
- Lack of payment options
Online application required Valid business information, bank account details Various discreet and custom packages
Free (HR) - $599+/month (EoR)
- Access to global talent pool - No deposits required for employees
- Limited fees
Limited currency options for payments
- Limited integrations
Online application required Valid business information, tax identification number
OysterHR Contractor, Employee, or custom pricing
$29/contractor/month - $499+/employee/month
- Comprehensive HR solutions - End-to-end employment services
- Supports remote and local hiring
- Discounts for non-profits
- May be less suitable for smaller organizations
- Custom pricing can be expensive
- Security deposit
Online application required Business registration details, financial information
Multiplier Transparent, flat-rate pricing
$40/month (Freelancers) - $400+/month (Employees)
- Efficient global payroll - Provides automated tax calculations
- Compliance management
- Simple and easy to understand
- Limited integrations
- Doesn’t offer as many HR services as some competitors
Online application required Business registration information, bank account details
Provide Custom pricing - Multi-currency payroll - Offers flexibility in payroll processing
- Integrates with various HR tools
- Custom pricing model may not suit all budgets
- May require additional third-party integrations
Online application required Business information, company bank account details

How to Onboard New Remote Worker Hires?

An effective onboarding process for new remote worker hires is crucial. Not only does it set the foundation for a productive working relationship, but makes the new employee feel welcome and invested. It also makes sure there’s a clear understanding of their roles and responsibilities.

While you should tailor it to your unique situation, a solid onboarding process should involve most of the following:

  1. Welcome Package: This should include essential information about the company, its culture, and policies.
  2. Virtual Orientation: Host virtual orientation sessions to introduce new hires to the team. Encourage interaction and questions.
  3. Technology Setup: Ensure that remote workers have the necessary equipment, software, and access to tools. Provide tech support if needed.
  4. Training and Documentation: Provide access to documentation and resources for the job for self-paced learning.
  5. Regular Check-Ins: Schedule frequent check-in meetings with new hires to gauge their progress, address concerns, and provide feedback.
  6. Mentorship: Pair new hires with experienced mentors.
  7. Cultural Integration: Include remote workers in team-building activities, virtual events, and communication channels.
  8. Feedback Loop: Create a feedback loop to continuously improve the onboarding process.

How to Train New Remote Worker Hires?

Training is an extensive component of the overall onboarding process, so it deserves extra attention. Effective training will ensure new hires have the skills and knowledge to execute their duties and get the ball rolling early on.

  1. Develop a personalized training plan for each remote worker, focusing on their specific role and skill gaps.
  2. Leverage online learning platforms and tools to deliver training modules, webinars, and interactive courses.
  3. Encourage remote workers to apply their learning in real-world scenarios by assigning relevant tasks and projects.
  4. Monitor and assess the progress of remote workers throughout their training, providing feedback and adjustments as needed.
  5. Offer one-on-one mentoring and coaching sessions with experienced team members to provide guidance.
  6. Create accessible training materials, documentation, and resources that remote workers can refer to at any time.
  7. Consider certifications or assessments to validate remote workers' skills and competencies.
  8. Promote a culture of continuous learning by encouraging remote workers to stay updated on industry trends and technologies.


As you expand your company’s talent search across borders, understanding the evolving landscape, legal nuances, and best practices for how to hire remote workers becomes crucial.

Embracing diversity, leveraging HR tools, and exploring partnerships can empower your business to access the full potential of a global workforce. This will pay dividends in the future, by fostering innovation and a growth mindset.

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Dexter Zhuang
Dexter Zhuang

Dexter is the founder of Money Abroad, a website and newsletter on building wealth for global professionals. Over the last 10 years, he's been a product leader, product manager, consultant and coach at companies like Dropbox, Xendit, and growth-stage startups across the US, Asia Pacific, and Latin America. His work has been featured in global publications like Business Insider, CBS, US News & World Report, and Tech in Asia. He graduated from Dartmouth College.

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